Business Manager
Mothers’ Milk Bank at Austin
You naturally seek to create routine and structure. You excel at creating order out of chaos. You crave consistency. You enjoy crafting policies and procedures and setting clear expectations for everyone. And perhaps most of all, you love numbers.
You are organized but highly adaptable. Though you prefer to know what is coming next, you can shift gears quickly and handle a few bumps or unexpected curves in the road.
You work hard and enjoy checking things off your to-do list. You take inventory of the available resources and figure out how to arrange them to maximize productivity; this is a challenge you take on with enthusiasm.
Our Business Manager is curious and possesses a love of learning. Your desire to continue growing and developing keeps your skills sharp, and you welcome the challenge of continuous, life-long improvement.
If you are intrigued, read on to learn about an exciting opportunity as the Business Manager for the Mothers’ Milk Bank at Austin.
Who We Are
Mothers’ Milk Bank Austin (MMBA) is a nonprofit founded in 1999 to save the lives of babies through the dispensing of pasteurized donor breast milk. MMBA provides pooled milk to hospitals with Neonatal Intensive Care Units in Texas and multiple other states. MMBA has many integrated programs, including donor screening, milk processing, milk dispensing, research, volunteers, community partners, and community education initiatives. Mothers’ Milk Bank at Austin is the largest milk bank in the world – we are looking for a team member who is excited and proud to join an organization with a long history of safety, quality and leadership in the donor milk industry.
The milk bank embraces equal opportunity and is committed to building a team that represents a variety of backgrounds and perspectives. We are excited to receive applications from a diverse range of candidates who are representative of the communities we serve. We strongly encourage candidates to research our company and ask questions in their interview to make sure our values as an employer align with theirs as an employee.
Business Manager Role
The Business Manager is responsible for ensuring efficient, and effective business operations, and coordinating all issues affecting the daily operations of the office including human resources. This role reports directly to the Executive Director and works collaboratively with Program Managers to meet needs of programs.
Responsibilities:
The following position responsibilities are essential functions of the position. Successful job applicants will be able to perform these essential functions with minimal supervision:
- Manage financial records accurately, systematically, and timely according to policies and procedures and laws
- Record deposits and expenses in QuickBooks, make bank deposits and process check runs according to established timelines
- Reconcile financial accounts
- Track progress and prepare for time-sensitive office tasks including tax and audit documents, organizational insurance documents (e.g., Directors and Officers), staff benefits forms, invoices and donations
- Manage logistics of end-of-year fundraising letter campaign
- Manage the office to ensure effective telephone and mail communications both internally and externally
- Maintain inventory and replenish office supplies
- Manage logistics for Board meetings, staff trainings, and other meetings
- Maintain compliant employee files in accordance with employment laws and regulations
- Manage payroll and employee benefits administration
- Manage the Office Assistant/Volunteer Coordinator
- Assist the Executive Director, Board, and other staff with miscellaneous projects as requested
Knowledge, Skills, and Experience:
- 5+ years of office and non-profit and accrual bookkeeping experience
- Direct customer service background
- Salesforce CRM experience a plus
- Strong communication and interpersonal skills
- Fluency in Microsoft Office and Google Suite, as well as Quickbooks Online
Details:
Start date: July 12th, or sooner if mutually agreed.
Hours: Full-time. Rare evening and weekend activities.
Location: This job is in-person and occurs in our office at 5925 Dillard Circle, Austin TX 78752.
Salary Range: $55 – 70K, based on experience
Benefits: Health insurance fully covered for employees, with dependent coverage available at employee’s expense, beginning the first of the month following employment. Vacation and sick time begin accruing immediately upon employment. 401K matching is available after six months of employment.
To Apply: Send your cover letter and resume to kim@milkbank.org. We will accept applications until the position is filled.